Overview
This article explains how device and administration charges are handled for Outside Hire subcontractors during the RCTI (Recipient Created Tax Invoice) generation process.
Key Principle
Outside Hire subcontractors are excluded by default from device and administration charges when RCTIs are generated.
- The system automatically ensures that these charges are not applied
- Relevant invoice columns (e.g. Tax Invoice values) will show $0.00 for these charges when functioning correctly
This means there is no need for manual exclusion in standard scenarios.
Verification During RCTI Processing
Although the system applies this rule automatically, users responsible for generating RCTIs must still perform a validation step as part of the approval process:
- Review the relevant invoice columns (e.g. Tax Inv ($) and Tax Inv GST ($))
- Confirm that values for Outside Hire subcontractors are $0.00
- Ensure no unintended charges have been applied
Manual Adjustments
During the RCTI approval process, users have the ability to:
- Add custom adjustments (if required)
- Remove any incorrect adjustments before finalising the RCTI
This provides flexibility to correct or apply exceptions where necessary.
Summary
- Outside Hire subcontractors are automatically excluded from device and admin charges
- No manual configuration is required in standard cases
- Users must verify invoice values during approval
- Manual adjustments can be applied if needed before completion
Best Practice
Always include a final review step before approving RCTIs to ensure:
- Charges are accurate
- Outside Hire exclusions have been correctly applied
- Any required adjustments have been accounted for